Education Case Study

//Education Case Study

Education Case Study

— Customized COTS solutions | Program Modernization | Application hosting —

Client Profile:

A public-school system seeking to maximize resources began a program to allow community groups, sports teams and residents to utilize their facilities during non-school hours for a fee.

The challenge:

A labor-intensive intake and review process hindered the program, as repurposing the space required approvals from the principal, school board, facility management (to determine set-up and security requirements) and procurement (to determine the fee and set up the contract).

The solution:

Public Sector Solutions Group implemented a custom COTS solution, the Automatic School Application Portal (ASAP).  ASAP uses an On-Base platform customized to the client’s specific program and workflow approval requirements.

Email notifications and reminders of pending requests ensure the process remains on track.

Results so far:

ASAP reduced the approval process from six months to two weeks. In a now-paperless workflow, parties seeking to use facilities enter their requests into a portal and upload associated documents. Built-in approval notifications give requestors and schools clear understanding of the process.